Operation and maintenance manual
The execution of the maintenance and operation manual for new or retrofitted buildings should be started in the early designing phase of the building project. Several decisions have to be made in the early stages of the project, for instance:
  • What kind of maintenance manual software or system should be chosen?
  • What data should be collected and from where?
  • Who is in charge of the data collection and coordinating?
  • In what kind of format should the collected data be converted?
  • Who is paying the costs caused by the maintenance manual execution and its upkeeping?
  • How and when to organize the maintenance personnel training?
  • How to organize the administration and upkeeping of the manual?

Maintenance manual can be determined as a file of detailed documents and information that are needed in maintaining a building or a real estate during its lifetime. There are several advantages that can be reached by creating good quality maintenance manual and using it regularly. It helps for instance in:

  • Managing facilities and buildings
  • Optimizing the service lives of the building elements and HVAC systems
  • Verifying their performance and usability during the service lives
  • Optimizing the maintenance and life cycle costs
  • Keeping up good indoor climate
  • Monitoring energy use
  • Reaching the energy consumption targets
  • Ensuring security
  • Identifying risks
  • Taken into account the environmental values